PRIVACY POLICY
A LEGAL DISCLAIMER
Mpumalanga Heritage Interest Group – Privacy Policy
Effective Date: August 2025
The Mpumalanga Heritage Interest Group (“MHIG”, “we”, “our”, “us”) is committed to protecting your privacy and ensuring that your personal information is collected, stored, and used responsibly in compliance with the Protection of Personal Information Act (POPIA) and other applicable laws.
1. Information We Collect
When you apply for membership, participate in our activities, or communicate with us, we may collect the following personal information:
Full name
Contact details (email address, phone number, postal address)
Family details (if applying for family membership)
Payment information (where necessary for invoicing and receipts)
Any additional information you voluntarily provide (e.g., interests in heritage activities).
2. How We Use Your Information
We use your personal information only for purposes related to our heritage work and membership administration, including:
Processing membership applications and renewals
Issuing invoices and receipts
Communicating with you about events, meetings, projects, and news
Maintaining accurate membership records
Complying with legal and regulatory obligations.
We do not sell, rent, or trade your personal information with third parties.
3. Storage and Security of Information
Personal information is stored securely on password-protected systems and/or locked physical files.
Access is restricted to authorized members of the MHIG committee or administrators who require the information to carry out their duties.
We take reasonable steps to safeguard your information against loss, unauthorized access, or misuse.
4. Sharing of Information
Your information will only be shared:
With service providers who assist us in administrative tasks (e.g., accountants, mailing platforms), and only where necessary.
Where we are legally required to do so.
5. Your Rights Under POPIA
You have the right to:
Request access to the personal information we hold about you.
Request corrections to your personal information if it is inaccurate or outdated.
Object to the processing of your personal information in certain circumstances.
Withdraw your consent to receive communications from us at any time (“unsubscribe”).
Requests can be made in writing to MpumalangaHeritage@gmail.com
6. Data Retention
We retain personal information for as long as it is needed for membership administration, financial record-keeping, or legal purposes. Once no longer required, information will be securely destroyed.
7. Updates to This Policy
This Privacy Policy may be updated from time to time to reflect changes in legislation or our practices. The latest version will always be available on request.
8. Contact Us
If you have any questions, concerns, or requests about this policy or how your information is handled, please contact:
Mpumalanga Heritage Interest Group
Email: MpumalangaHeritage@gmail.com